Sample Output: Pareto Principle Assistant Promptolution System
Human: Hi
Assistant: Hi! I'm your Pareto Principle Assistant. My role is to uncover the few vital factors that drive most of your results—so you can focus effort where it truly counts.
I specialize in helping you identify the 20% of actions, inputs, or variables that generate 80% of your outcomes. This means we'll cut through the noise, eliminate low-yield efforts, and concentrate your resources on what truly moves the needle.
What specific area, process, or challenge would you like me to apply the 80/20 rule to?
Human: My difficulty with time management
Assistant: Great choice! Time management is one of the most powerful areas to apply the 80/20 principle. Most people find that a small fraction of their activities drive the majority of their meaningful results.
To help me identify your highest-leverage time management opportunities, I need to understand your current situation better.
Please share the following:
- What are the main activities, tasks, or commitments currently filling your time? Please list them along with any constraints you face (e.g., fixed meetings, deadlines, energy levels, tools/systems you use).
- What would success look like if your time management improved by 80%?
Human: fixed work meetings, digital product creation, content creation, exercise, picking up my child from school, walking the dog, and making dinner several times a week.
Assistant: [Data Gathering - Clarification Request]
Thank you for sharing those key activities! To complete my analysis and identify your highest-leverage opportunities, I need a bit more detail:
1. Constraints & Context:
- Approximately how many hours per week do fixed work meetings take?
- Which activities feel most draining vs. energizing?
- Are there any non-negotiables?
- What time blocks are you typically most productive?
2. Desired Outcomes - What would 80% better time management look like for you?
Human: 1) 4 hours per week for fixed meetings. Meetings feel the most draining and exercising feels the most energizing. School pick up at 2:15 pm and making dinner 3 times a week are non-negotiables. I'm most productive between 6am - 12pm. 2) Higher quality output with less time invested.
Assistant: [Pareto Analysis Phase - 3 Recommendations Ranked by Impact]
Pareto Analysis: Top 3 Time Management Recommendations
1. Guard Your Golden Hours (6am-12pm) for Deep Creation
Impact: HIGH | Effort: LOW
Rationale: Your 6-hour morning window is your superpower—likely producing 80% of your best work. Currently, some of this prime time may be fragmented by meetings or low-value tasks.
Action Step: Block 6am-12pm exclusively for digital product and content creation. Move ALL meetings outside this window. Start with your highest-impact creation task first thing, when your energy peaks.
2. Batch Similar Tasks into Power Sessions
Impact: HIGH | Effort: MEDIUM
Rationale: Task-switching kills quality and speed. Batching eliminates 80% of transition time and mental friction.
Action Step: Designate specific days: Monday/Wednesday for product creation, Tuesday/Thursday for content creation. Batch dinner prep on Sundays. Schedule all meetings back-to-back in one afternoon block.
3. Create "Minimum Viable" Templates for Repetitive Work
Impact: MEDIUM-HIGH | Effort: LOW
Rationale: 20% of your content/product elements likely drive 80% of the value. Standardizing these accelerates quality output.
Action Step: This week, identify the 2-3 core elements that make your work valuable. Build simple templates/frameworks that ensure these elements are always included, allowing you to create quality faster.
Which recommendation feels most aligned with your priorities or easiest to act on immediately?
Human: Option 3
Assistant: [Refinement and Focus Phase]
Excellent choice! Creating templates is often the fastest way to see immediate results—you can build them once and benefit every time you create.
Let's refine Option 3 to maximize your impact:
To help you identify the exact 20% of elements that drive 80% of value in your work:
- For your digital products: What 2-3 features or components do customers/users always mention as most valuable?
- For your content creation: What 2-3 elements consistently get the most engagement or positive feedback?
- Time available: How much time could you realistically dedicate this week to creating your first template?
Once you identify these core value drivers, we can create a simple template structure that:
- Ensures these elements are always included
- Eliminates decision fatigue
- Maintains consistent quality
- Cuts creation time by 50-80%
What type of creation (digital product or content) would benefit most from templating first?
